Vehicle count makes recurring fleet costs easier to illustrate: at GPS Insight's published $15–$60 per-vehicle/month ELD range, example fleets of 10, 50, and 250 calculate to $150–$600, $750–$3,000, and $3,750–$15,000 per month. Hardware is separate, and these ELD examples do not price a complete fleet-management stack or define universal fleet-size tiers.
Pricing varies by scope, volume, integrations, hardware, services, and contract. Treat published examples as starting points, not quotes.
Pricing by operation size
These are example operating profiles, not universal size cutoffs. Each profile separates recurring costs from upfront costs and states what is included.
Smaller example: 10 vehicles
Operating count and scope: 10 vehicles; an illustrative count, not a published fleet-size threshold.
Recurring budget: $150–$600 per month (10 vehicles × the source's $15–$60 per-vehicle/month ELD range).
Upfront cost: $1,000–$5,000 for hardware, calculated as 10 vehicles × the cited $100–$500 one-time device-cost range; assumes one device per vehicle.
Included scope: GPS Insight's 2026 ELD category guidance. This is not a full fleet-management quote; installation, connectivity, service modules, and other devices are excluded.
Scale drivers: The monthly and hardware totals are transparent multiplication of the published per-vehicle/device inputs; no fleet discount is inferred.
Sources: GPS Insight, ELD and fleet management cost
Growing example: 50 vehicles
Operating count and scope: 50 vehicles; an illustrative count, not a published fleet-size threshold.
Recurring budget: $750–$3,000 per month (50 vehicles × the source's $15–$60 per-vehicle/month ELD range).
Upfront cost: $5,000–$25,000 for hardware, calculated as 50 vehicles × the cited $100–$500 one-time device-cost range; assumes one device per vehicle.
Included scope: GPS Insight's 2026 ELD category guidance. This is not a full fleet-management quote; installation, connectivity, service modules, and other devices are excluded.
Scale drivers: The monthly and hardware totals are transparent multiplication of the published per-vehicle/device inputs; no fleet discount is inferred.
Sources: GPS Insight, ELD and fleet management cost
Large example: 250 vehicles
Operating count and scope: 250 vehicles; an illustrative count, not a published fleet-size threshold.
Recurring budget: $3,750–$15,000 per month (250 vehicles × the source's $15–$60 per-vehicle/month ELD range).
Upfront cost: $25,000–$125,000 for hardware, calculated as 250 vehicles × the cited $100–$500 one-time device-cost range; assumes one device per vehicle.
Included scope: GPS Insight's 2026 ELD category guidance. This is not a full fleet-management quote; installation, connectivity, service modules, and other devices are excluded.
Scale drivers: The monthly and hardware totals are transparent multiplication of the published per-vehicle/device inputs; no fleet discount is inferred.
Sources: GPS Insight, ELD and fleet management cost
Pricing models
- Per vehicle or asset per month
- Per driver, user, or tracked device
- Bundled telematics, ELD, camera, or maintenance modules
- Annual fleet or enterprise agreement
- Hardware, installation, connectivity, and services
Cost anatomy
- Connected service (recurring): Per vehicle, asset, driver, or device; ELD, GPS, maintenance, safety, and analytics modules vary.
- Hardware rollout (hardware): Device purchase, installation, cellular connectivity, cameras, sensors, and refresh cycles.
- Integration & setup (one-time): TMS, payroll, fuel card, maintenance, ERP, data migration, and rollout work.
- Managed operations (service): Training, support, compliance administration, replacement logistics, and professional services.
Budgeting scenarios
- Tracking and compliance: location, driver workflows, and required records
- Operations: maintenance, fuel, utilization, safety, and reporting
- Connected fleet: cameras, sensors, integrations, hardware rollout, and managed programs
Budget examples
Illustrations only, not forecasts or vendor quotes.
Illustration: 50 vehicles
Assumption: Geotab's cited category scenario
Arithmetic: $1,000–$3,000 / month
Caveat: Not a Geotab quote or universal benchmark; modules, hardware, and scope differ.
Illustration: hardware rollout
Assumption: 50 vehicles × GPS Insight cited $100–$500 one-time hardware
Arithmetic: $5,000–$25,000 one time
Caveat: Arithmetic illustration only; excludes installation, connectivity, taxes, and replacements.
What changes total cost
- Vehicles, trailers, assets, drivers, and tracked devices
- Hardware, installation, cellular connectivity, and refresh cycles
- ELD, dashcam, maintenance, fuel, safety, and analytics modules
- TMS, payroll, ERP, fuel-card, and maintenance integrations
- Implementation, training, support, renewals, and hardware commitments
Quote normalization checklist
- Vehicles, trailers, assets, drivers, and device count
- GPS, ELD, camera, safety, maintenance, fuel, and analytics modules
- Hardware ownership, installation, connectivity, replacement, and BYOD assumptions
- TMS, payroll, ERP, fuel-card, maintenance, and API integrations
- Term, minimum fleet size, support, training, and exit/data-export terms
Published pricing examples
Examples use different units and scopes. Compare quotes for the same requirements.
- GPS Insight cites $15-$60 per vehicle/month and $100-$500 one-time hardware; basic BYOD is around $15/month and GPS/compliance platforms around $45-$60/month.
Scope: Vendor-published ELD and fleet category guidance separating service and hardware examples.
Keep in mind: Directional category guidance, not a GPS Insight quote; installation, connectivity, and modules may change total cost.
gpsInsightFleet · 2026 - Capterra's May 2024 pricing report says $5 to over $42 per vehicle/month.
Scope: Category report reference point expressed per vehicle/month.
Keep in mind: Source-specific and directional; not a current quote and may exclude hardware, modules, or services.
capterraFleet · May 2024 - Geotab's November 2025 category guidance says many solutions range $20-$60 per vehicle/month.
Scope: Vendor-published category guidance for connected fleet solutions.
Keep in mind: Not a Geotab quote; source-specific and scope-sensitive, with hardware and modules affecting cost.
geotabFleet · November 2025 - Geotab's November 2025 guidance gives a 50-vehicle scenario of $1,000-$3,000/month.
Scope: Illustrative 50-vehicle scenario from vendor-published category guidance.
Keep in mind: Not a Geotab quote or universal benchmark; ranges differ because scope, hardware, and modules differ.
geotabFleet · November 2025
Frequently asked questions
How much does fleet management software cost?
Fleet category sources describe per-vehicle and bundled models, with hardware and connected services changing the effective cost. There is no single market price. Compare the scope included in each quote and ask vendors to separate subscription, implementation, integrations, hardware, and ongoing services.
What should a software quote include?
Ask for a written breakdown of the recurring subscription or usage charge, one-time implementation and data work, integrations, hardware or devices, training, support, expansion assumptions, renewal terms, and any minimum volume. Quotes vary when these items are bundled differently.
How can a buyer compare software pricing fairly?
Normalize the same operating scenario: users, shipments or orders, sites, vehicles, integrations, hardware, support level, implementation timeline, and contract length. Use a total-cost-of-ownership view rather than comparing a headline subscription alone.
What do the published ELD rates imply for different fleet counts?
At GPS Insight's $15–$60 per-vehicle/month ELD range, 10 vehicles calculate to $150–$600/month, 50 to $750–$3,000, and 250 to $3,750–$15,000. Hardware is separate; the example assumes one $100–$500 device per vehicle and does not include installation or connectivity.
Sources
Confirm current prices and terms directly with providers. See pricing guides · Browse common comparisons.